TRACES (Trade Control and Expert System) is a computer application made available by the Directorate-General for Health and Food Safety (DG-Sante)
To register in TRACES the economic operator shall create a user account.
Creation of TRACES User account
i. Access the TRACES application ii. Click on "click here to register a new user" iii. Enter all the data requested by the TRACES (see instructions)(ver instrução) iv. Receive at the email address entered, the TRACES message confirming registration v. In the received e-mail message, click on "click here" to validate the user Attention: you cannot access TRACES until their competent authority validates the application for registration.
Support Manual For the use of TRACES a support Manual
2. Apply for an Import Request
2.1Prior Notification of the arrival of the Commodities to the National / Community Territory
Community legislation establishes the obligation to notify in advance the Competent Authority of the Designated Entry Point (DEP) of the estimated date and time of the physical arrival of certain goods into the EU territory. The National Competent Authority shall establish the same procedure for the remaining FNAO.
i.Who makes a Prior Notification?
The food industry operators who intend to import or their representatives.
ii. ii. When shall the Prior Notification be made?
With a minimum advance of at least:
1 working day – in the case of FNAO subject to reinforced controls or emergency / safeguard measures, in particular those falling within the scope of:
Products from Japan associated with the risk of radioactive contamination (Fukushima).
2 working days - for Food Suplements.
1 working day - in the case of the other FNAO, featuring on the IC 19 of the AT, even if the operator wishes to transfer such consignments to a PCA (Approved control point)
NOTE: When the DPI (Designated Point of Import ) is different from the DPE, operators must notify the competent authority of the DPI at least 1 working day before the physical arrival of the consignment to the DPI.
iii.How to make the Prior Notification?
Complete Part I of the Common Entry Document (CED) in TRACES (see Instructions)
On the tab "Consignments “→”References", in "Attachments", attach the following documents:
Proof of the bank transfer made to the order of the Regional Directorates of Agriculture and Fisheries (DRAP) (see contacts and prices).
Form, only in the case of food with various ingredients or food supplements.
Copy of the documents that accompany the commodities: Invoice, Bill of Lading/ Airway Bill, Packing List, certificates, analytical bulletins and other mandatory documents mentioned in specific regulations.
Export documents, including export certificates, in case of return/re-importation of commodities..
IMPORTANT: Operators must complete a different CED for each consignment subject to reinforced controls or to emergency/safeguard measures.
2.2 Specific Procedures:
Operators should also take into account the following specific requirements and procedures:
Reinforced controls within the no âmbito do REG. (CE) 669/2009
3.Presentation of Commodities for Official Control
3.1. Official Control
FNAO are subject to 100% documentary control and varying percentages of identity and physical control, including sample collection for laboratory analysis. The operators selected for these controls shall present the imported commodities to the inspectors of the Competent Authority of the Entry Point.
3.2. Exemption of Official Control
The consignments referred to in pages 43/44 of AT Manual are excluded of the procedures described in points 1 to 3, in particular:
Non-commercial consignments, sent by mail or contained in personal luggage, imported by a private person, exclusively for consumption or personal use;
Consignment intended for a firm, whose import nature is occasional and non-commercial (e.g. samples for commercial prospecting or laboratory purposes);
Consignments of food supplements, imported by a private individual, exclusively for own consumption, without any commercial intention, whose acquisition value does not exceed 200 €.
DESIGNATED ENTRY POINTS (DEP), DESIGNATED IMPORT POINTS (DIP) AND CONTROL POINTS:
FNAO subject to reinforced controls or safeguard measures may only enter by designated entry points (DEP) and some of them have to be checked at designated import points (PID).
National PED and PID [Portuguese PED and PID]: List
PED and PID of the European Union [EU PED and PID]: Lists
In exceptional situations, official identity and physical controls may be performed at Approved Control Points (ACP).
National ACP [Portuguese Approved Control Points]: List